Join the businesses turning manual work into systems that run themselves.
Certificates, licences, permits and staff certifications, tracked in one register. Escalating reminders long before every date, and a record of who was told and when. So when the audit comes, you already have the answer.
Watch the register catch an expiry →| COIDA letter of good standing | 14 Oct 2026 | on track |
| Operating licence · NL 44219 | 02 Sep 2026 | 36 days |
| PrDP · S. Dlamini | 08 Aug 2026 | 11 days |
Each one replaces a process that today depends on somebody remembering.
Could an expired document cost you a tender, a site, or your licence to operate?
Every expiring document in your business on one register in 14 days, reminders that escalate to the boss, and a monthly audit trail you can hand to anyone who asks.
Is your front desk on the phone while patients wait, and closed when they call at night?
Patients book, reschedule and cancel in a WhatsApp chat, any hour, straight into your calendar. Built, live, and running in a real practice today.
Do you only find out a learner's file is incomplete when the moderator does?
Every learner, document and certificate tracked from intake to certification, with gaps visible before the moderation visit, not during it.
When that person goes on leave, resigns, or simply has a busy week, this is what a single missed date looks like.
| BBBEE Certificate | 14/11/2026 |
| Operating Licence GP 44-102 | 03/09/2026 |
| COIDA Letter of Good Standing | EXPIRED 12/06 |
| PrDP · B. Sithole | 27/07/2026 |
| First Aid Level 1 · T. Naidoo | ?? |
A lapsed BBBEE certificate or tax clearance disqualifies your submission outright. Nobody phones to warn you. You find out when the tender closes.
An expired COIDA letter of good standing can keep your team off a client site and hold up payment until it's reinstated.
An expired operating licence risks impoundment and puts you in breach of the contracts that vehicle serves.
A driver on an expired PrDP is illegal on the road. If something goes wrong, your insurer can walk away from the claim.
None of these need new software to prevent. They need something that never forgets, never goes on leave, and writes down everything it does.
Send us the spreadsheet you already keep, or let staff photograph certificates and upload them. Anything that can't be read clearly is flagged by name and never guessed.
Alerts go out 90, 60, 30, 14, 7 and 1 day before anything expires. The urgent ones copy in the boss. Renew an item and the ladder resets itself for the new date.
A monthly report of every item, every alert, who was told and when. When the auditor asks who knew what and when, this is what you hand over.
To be clear about what this is: Foundry automates the tracking and the alerting. Your team stays responsible for the renewals and the decisions. We make sure nothing slips past unseen.
Enter a real expiry date from your business and see the register entry, the full reminder ladder, and the reminder email itself. Nothing you type is stored or sent anywhere.
Foundry is run by Melissa. Before building automation, she spent more than twenty years inside the operations, supply chain and compliance teams of real South African businesses. She has been the person responsible for the spreadsheet with the dates in it. She knows exactly how it slips.
Foundry is deliberately small. A few clients, deep engagement, and one person who knows your business answering the phone. Every system is built around how South African regulated industries actually operate, not adapted from an overseas template.
The system on this page, running against a demo company. Try it with a real date from your business and watch the reminder ladder build.
Try it yourselfTaking bookings around the clock for health practices. Appointments, reminders and rescheduling, handled on WhatsApp.
WhatsApp intake, automatic follow-ups and a live dashboard for a sectional title scheme. Nothing reported ever goes quiet.
Turns a training provider's PDF manuals into interactive eLearning modules through a chat interface. Built multi-tenant from day one.
Screens CVs against live job specs, books interviews and drafts placement emails for recruitment agencies. One pipeline from spec to placement.
That's the honest list. No invented case studies, no borrowed logos. Every figure on this page is the cost of the problem, not a claimed client result.
Three-month minimum. A standard workflow means a single trigger with up to two integrations, delivered within five business days. Complex builds are scoped separately for partners.
A free 30-minute call. You talk, we map what expires and who tracks it, and you get an honest answer about whether this fits.
Book a free discovery call