By then it is a failed moderation, a paid re-visit, and learners waiting on results that should have been theirs. The Academy Operating System sees the gap months earlier, while there is still time to close it.
SETA-accredited academies, QCTO skills providers, and corporate training academies inside larger groups. Anywhere moderation visits, EISA dates, accreditation renewals and WSP/ATR deadlines run the year.
If your learner files live in lever-arch folders and one coordinator's memory, this is built for you.
Every learner visible from intake to certification, so you never build another status spreadsheet.
A per-qualification checklist for every learner, with missing documents flagged the day they become missing, not at the visit.
Every portfolio checked against the qualification's real module map before the moderator opens it.
A certificate issued lands on the expiry register with renewal reminders already armed. Nothing you issue goes dark.
Board and SETA reporting, then WSP/ATR and B-BBEE skills-development evidence, built from the same data the system already holds. Scoped once phase 1 is live.
A separate working product that turns your training manuals into interactive eLearning through a chat interface. Included in the programme.
Academy builds are scoped as a named programme with fixed phases, each with its own price and date. Phase 1 covers everything already built above, loaded with your learners and your qualifications. You get the phase 1 number on the discovery call, in writing, before you commit to anything.
Every learner file is loaded and its gaps identified within 14 days of us receiving your learner records, or phase 1 is free.
The whole phase 1 system already runs end to end on a real SAQA qualification, from learner intake to a certificate landing on the expiry register with reminders armed. The walkthrough is 20 minutes and uses the live system, not slides.
Book a discovery call and we walk you through the live system on real qualification data: the pipeline, the gap check, and the certificate loop, end to end.
Book a discovery call on WhatsApp